Start the email out and get straight to the point. Here is a sample hotel reservation letter: Sample Hotel Reservation Letter. A letter of reservation is a direct request asking for a spot to be kept for some activity or some purpose in future. Copyright © [2020] [Bank of Info] | Powered by [Regal Solution]. Reservations arriving between January 2 and April 30th a deposit is required in the amount of three (3) nights room and tax. Required fields are marked *. Subject: Letter for cancellation of “Advance Reservation” and “Refund of Deposit.” Respected sir/madam, We, all family members wanted to visit your city, visit many important and famous locations and buildings and temples, museum and science centre and that is why we made an advance reservation in your hotel New Gardens being centrally located and decent hotel. It requests to remove the reservation made by the applicant. Reservation agents normally spend their day taking phone calls or servicing wander in customers. State the dates of the reservation and the location. This site uses Akismet to reduce spam. Get right to the point quickly, as hotel chains get 100's of letters on a daily basis. I understand your daily rate for such a room is $75.00. Some of the duties listed in a typical Reservation Agent resume are taking incoming calls from customers, suggesting various accommodation packages, reminding customers about upcoming reservations, and offering information about nearby sites. The children are very excited about visiting the animal farm nearby. Information that is given in hotel reservation letter include: Names and addresses of both parties; Date/day of reservation; Date of arrival and departure; Number of guests; Rates and charges of dining and room reservation; Number and types of rooms booked; Details of package; Payment terms and mode; Hotel Reservation Letter Writing Tips A Confirmation of Reservations is a document that can help save time and effort, so that you can concentrate on the actual purpose of your trip, whether it's for work or a relaxing vacation. Sample Hotel Reservation Form. Another confirmation letter can send by the customer to the hotel manager for booking a room or restaurant. Sincerely, Please hold our room past your usual 6 pm check-in deadline. Let’s see a reservation letter sample and example. List the reservation number and who the reservation was for, the name. Dear Sir/ Madam, My name is Alex and I would like to book a double bed room in your hotel for two nights. Ms. Jennifer R. Go You can follow these sample letter to cancel the reservation you previously made with a hotel for personal, family, company, CEO, business etc. Your email address will not be published. Room reservations in hotels are a good way to communicate with others with all peace of mind and it lasts a long lasting image on the mind of the persons who were invited for communication. EXCELLENT RESORT, Hawaii, USA. Most hotels will write you a letter in return confirming the issue has been resolved. Guest: Good morning. Dear Mrs. Douglas: So you can use below letters to book rooms for your boss, company, party, partner, event or any other purpose. But you should send your order for reservation at the earliest as the bookings for October-November are always heavy and I would never like you to be disappointed. Crafting a Hotel Reservations Agent cover letter that catches the attention of hiring managers is paramount to getting the job and LiveCareer is here to help you stand out from the competition. 4723 West Niles Road Your Town Name Your County Your Post Code Your Country (if applicable) Your Contact Phone Number Your Contact Email Address To The Hotel You Reserved. Reservations arriving May 1 - December 23 a deposit is required in the amount of one (1) night room and tax. When tourists seek information about a property in order to find the holiday villa in Sicily which responds to their needs and expectations, they are at the same time evaluating the owner’s approach to the availability request in order to assess his/her competences and professionalism.. Crafting a Reservation Agent cover letter that catches the attention of hiring managers is paramount to getting the job and LiveCareer is here to help you stand out from the competition. A notice of Seven (7) days prior to your scheduled arrival is required in order to avoid prepayment penalty. Example letters to confirm a reservation or registration (traveler. My nephew is planning to visit with his family for holidays in April 30 to May 5, 2003. A written confirmation states the intent of both parties and confirms important points of agreement like name, arrival departure date, number of guest staying, room rate, type of room booked, number of rooms, pick up details, details of deposit made, package details etc. Hotel reservation agents usually work a full-time or part-time schedule, which makes this job a good one for students or people just looking for extra money. Since it is summer and it is a peak time, I would like to get him some hotel booked soon for their conveniences. Shifts usually vary to account for different time zones for customers and may include holidays and weekends. Please excuse me for a moment. Hotel Reservation Inquiry Letter. We probably will not get there before 7 or 8 pm. Hotel employee: Alright sir/ma’am. IF they had obtained an actual hotel PMS confirmation, they would be able to locate some sort of reservation - name or no name. We would like to reserve a room for one week beginning Friday, October 5, and ending Saturday, October 13. Box 2360 Ms. Jennifer R. Go Hotel Manager JCMER Resort and Hotel. ———-start of sample hotel reservation letter ——-. Learn how your comment data is processed. Most hotels will write you a letter in return confirming the issue has been resolved. Other names for this document: Verification of Reservations, Confirmation of Reservation Letter Normally hotels book rooms in advance because on spot there may be no place. They have 2 children. Both of the hotel reservation letters these factors should their number of guests, Names, and addresses of both parties, Date of arrival and departure, Date/day of the reservation, Details of the package. This is a sample enquiry letter which is a format for a hotel reservation by the customer to the hotel or travel agency. RE: Head Hotel Reservations Agent, Ref# 000183655, 08/05/2014. Hotel Employee: Good morning, Bella Hotels “Room Reservation”. Request Letter format of Cancellation of Reservation [Below briefly describe on sample Request Letter format of Cancellation of Reservation. These could be inquiry letters to find out about services offered by the hotels, reservation letters to make reservations, or even complaint letters … New Haven, CT 06510, Your email address will not be published. Write a Letter to Book Room in Hotel. There will be four people at our party–my husband and myself and our two children, ages 3 and 7. We would like to confirm the reservation of your resort as per the schedule mentioned above. Sample request letter to reserve room in hotel. In sending your deposit and reservation letter, restate the accommodations you want, the dates of your stay, and the rates quoted to you. Retention is charged for a reservation if a guaranteed reservation has been cancelled or had become a No Show.No matter how thorough or attentive the reservation agent had taken the reservation process there is no way to avoid an occasional reservation amendment or cancellation.. This letter can be addressed to the front desk of the hotel or even a travel agency. Keep a copy of your letter for future reference, in case there is any question about what you wanted. The processes described to you by LMT are for wholesale allotments, typically for group reservations. Sample Request Letter … Continue reading Sample Request Letter to Reserve Room in Hotel → I find your resort and hotel a good option to spend their holidays to have relaxing vacation with their children. JCMER Resort and Hotel.  As required, I’m enclosing a check for $50.00 as a deposit. This is a sample letter which is a format for booking a holiday at a hotel by an individual customer. There are plenty of opportunities to land a Hotel Reservations Agent position but it won’t just be handed to you. Their inventory maybe being obtained through a larger agent or bedbank. Thank you for the information on your resort that you sent us. I want to know the rates for a different type of accommodation such as wi-fi facility, casinos and spa, zip lines, sports facility, etc. I hope to find a package that best to their needs. I would like to make a reservation please. P.O. This letter of cancellation of reservation presents the name of the company, reservation number, applicant details like a surname, given name, address, phone number, fax number and obtains a signature as well as the date. This easy formats can be used for this purpose. Subject: Reservation letter. The earlier you make reservations, the better your chances of getting what you want.